Rio Linda Elverta Incorporation Committee

MINUTES - Sunday - February 24, 2008

Papa's Pizza -  5 PM

Board Meeting

Call to order:  President Trautman called the meeting to order at 5:23 pm

Roll Call:       

President          Trautman   -yes                        Dir. Huiras   -no

                        V. Pres.            Bastian       -yes                        Dir. Hayer     -yes

                        Sect.                McMasters -yes                       Dir. Johnson  -yes

                        Treas.               Moore         -yes

Quorum:  Yes

Board meeting that was scheduled with an agenda prepared for September 23, 2007, was cancelled for lack of a quorum because only two board members, Bastian and Trautman, came to the meeting. 

Board meeting that was scheduled with an agenda prepared for October 28, 2007, was cancelled before the meeting because there were not enough board members that were going to attend to have a quorum.

Approval of Minutes:            6/24/07

Motion to Approve: Moore; Seconded: Bastian; Motion unanimously carried

                                                8/26/07

Motion to Approve: Moore; Seconded: Hayer; Motion unanimously carried

                                                11/18/07 Special Meeting, One Item on Agenda:  Bingo

Motion to Approve: Bastian; Seconded: McMaster; Vote: Yes-5; abstain-Moore

                                                1/27/08

Motion to Approve: Moore; Seconded: Bastian; Motion unanimously carried

Correction by Moore:  Change term "Income" under treasurer's report to "Donations".

Report of Officers:    Treasurer's Report, Moore:  Copies of bank statement and ledger provided to Board members.  Donations received prior to meeting, $1,125.  Donations received at meeting, $125.  Bank statement total, $8,252.99.  Moore read a letter of support for the incorporation committee and their important activities from one of the donors.

 Motion to Accept:  Bastian; Seconded: Hayer; Motion unanimously carried

RLEIC Board Meeting Minutes - February 24, 2008                                              Page 2

A discussion was held about the $1,225 which was received as a result of the President's letter that was sent out to all previous donors which when deposited would bring the current RLEIC balance to $9,477.99. .

Report of the Committee:     A. Fund Raising

            a. Jerry Trautman:  Bingo - Trautman met with Diane Burton, landlord's representative of Bingo facility.   Trautman gave Diane "large format plans" showing required improvements RLEIC will need at facility.  Trautman is waiting for the landlord's estimate of what they think the improvements will cost.  That was two weeks ago and he has not heard back from her.

b. Vivien Johnson,  Carnivals:  Serendipity is trying to get carnivals scheduled

does not have anything yet.       They have a date in March but do not have a location.  They were going to do one at the school but when Johnson called the school they could not agree on a date.   Johnson got a feeling that the Principal did not want the carnival at the school.  They are still looking for a location for March because they have a date.           

c. $25 Club - Trautman recommended that the $25 Club be discontinued.  He would like to not focus on $25 donations in hopes that donations will be higher than that amount if they look at the categories on the back of the annual report.  McMasters thinks that we should not make this change right now since we are just coming out of a period when RLEIC has been inactive.  The $25 Club may be rejuvenated.  Moore said the $25 Club was doing well and was getting $100 to $150 per month until she stopped writing articles for the newspaper back in August.   Moore said it is good to have the greater number of people supporting incorporation even if the total amount donated is not so large.  McMasters said she would like to keep the $25 Club going for 5or 6 more months.  Moore said she will start writing the articles again.  Hayer said he too thought of the $25 Club as a way to identify people who supported incorporation.  Johnson said part of the problem is because we haven't kept the community informed about what is going on with the incorporation committee and eight thousand households have no idea of what we are doing.  A decision was made to change the term "$25 Club" and rename it "Donors Club".  Motion made:  Moore; Seconded:  Hayer; Motion carried unanimously  McMasters will work on a "mock up" of a new format for donations.   Moore will write an article for Rio Linda Elverta News reporting on the annual meeting, election of committee members and indicating the different levels of donations.

              d. Mailings - Moore reported on the financial outcome of the mailing to

previous donors.  Trautman said we probably need to mail out more often than once a year.  There are about 100 people or family units considered past donors to the incorporation effort.  Moore requested that we start getting the Newsletter out.  Susan Trautman is maintaining the mailing list of donors.  Johnson suggested that we consider bulk mailing.  Johnson will find out current prices for bulk mailing including cost of permit and postage.  Post cards can be considered too for bulk mailing.  Bastian suggested targeting the registered voters.  Subject is referred to Michael Huiras for PR Committee evaluation and to bring back recommendations to Board.

              e. Other Activities - not addressed at meeting

RLEIC Board Meeting Minutes - February 24, 2008                                               Page 3

                                                B.  P.R. & Education - Michael Huiras      

            a. Police (CSA 11) campaign - Trautman reported that this campaign has not yet started.

            b. Web Page - Launched - Trautman reported that it needs to have some "tweaks".  A message was received from the "host outfit" that our web pages have been submitted to about 30 search engines.  It can take 7 to 8 weeks to be included on the search engines.   Trautman tried Goggle, Yahoo, and MSN and some others but they still don't find us out there.  

            c. Newsletter - PR/Education Committee to discuss distribution

                                                C. President's Report

            a. CSA 11 Status - Trautman has heard from Undersheriff Tom McMahon that is involved with this.  McMahon said he would get a committee together and then make an appointment to meet with us. 

b. Status of Exemption - Trautman said he looks in the mail box every day.  We still don't have it.  The 60 days is up so hopefully there will be information for the next meeting.

Old Business:                         A.   Election of Officers - Johnson recommended that the same officers be re-elected and continue until the next election in February 2009.  Jerry Trautman, President; Bob Bastian, Vice President; Charlea Moore, Treasurer; Sharon McMasters, Executive Secretary.  Motion Made: Johnson, Seconded: Hayer, Unanimous

                                                B.  Grant Police - There was much discussion regarding the need for armed police on campus and out in the community working with problem students and their families off campus.  Bastian said that Twin Rivers will retain the employees for two years as required by law.  He spoke regarding his own opinion.  He does not know how other Twin Rivers board members will vote. Bastian has interviewed several officers and is participating in ride-a-longs with Grant police officers to evaluate their work.  He believes the police are needed to maintain a safe environment on campuses and to monitor traffic around all the schools including elementary schools.  The fire power the Grant Police has in their trunks of their cars is immense.  They have the ability to be a squat team.  Bastian recommends that RLEIC Board send the letter prepared by Moore to Twin Rivers.   Hayer believes that the Grant Police force needs to be increased.  Moore typed up a letter to be sent to the Twin Rivers Unified School District requesting that they continue the Grant Police with a copy to the Grant School Board.  Board agreed to send letter.  Motion Made: Johnson, Seconded:  Moore, Vote:  5 Yes, 1 No -Trautman

                                                C. Plaques for $1000 Club Members - Moore said the plaques are completed and ready to be delivered.  Moore will find out how the 5 people would like to receive their plaque.  

New Business:                       Little League Parade - Moore will find out if the horse and wagon will be available to us again this year.  Old banners will be revised by committee members to show the new web page address.  Parade will be on March 29.

Adjournment:                         Motion was made to adjourn at 6:40 PM.  Motion Made:  Moore, Seconded:  Hayer

(Next Meeting March 23, 2008, 5:00 PM, Papa's Pizza)